Step 16: Certification Submittal

EarthCraft Technical Advisors are required to submit final project documents to the Multifamily Developer, General Contractor and EarthCraft.

EarthCraft Technical Advisor Responsibilities

The EarthCraft Technical Advisor must submit the following documents to EarthCraft within 30 business days* of the last final inspection of the project: 

• Final EarthCraft Worksheet 
• EarthCraft Worksheet Cover signed by Multifamily Developer, General Contractor, and EarthCraft Technical Advisor 
• AHRI Certificate or Manufacturer equivalent 
• All completed inspection records for the project (Durability, Erosion, Air Sealing, Insulation, HVAC Initial, and Final Inspection records for all units and buildings) 
• Energy Performance Reports 
  • For projects using REM/Rate or EnergyGauge: 
    • REM/Rate Fuel Summary Report located within the IECC 2009 reports 
    • REM/Rate Emissions Report or EnergyGauge Pollution Analysis (from confirmed Energy Model) 
    • REM/Rate ENERGY STAR Compliance: ENERGY STAR v3 Verification Summary Report (draft watermark OK if print permission not enabled) or EnergyGauge ENERGY STAR Verification Summary (from confirmed Energy Model) 
  • For mid-rise projects using energy modeling 
    • As-built energy model files, updated Multifamily High Rise Calculator and a Mid Rise Construction Spec sheet signed by the EarthCraft Technical Advisor. 
  • For projects taking the prescriptive energy path 
    • Documentation of specifications meeting the EarthCraft Prescriptive path (or just select “Yes” next to all of the worksheet items under the Prescriptive path section.

Projects seeking ENERGY STAR certification (in addition to list above) 

• Thermal Enclosure System Rater Checklist 
• HVAC System Quality Installation Contractor Checklist 
• HVAC System Quality Installation Rater Checklist 
• Water Management System Builder Checklist (or Indoor airPLUS Verification Checklist 
• ENERGY STAR Compliance: ENERGY STAR Version 3 County-level reference design checklist Inform Multifamily Developer and General Contractor of Final Inspection Results 
• Provide Multifamily Developer and General Contractor a copy (either electronic or paper) of all reports submitted to EarthCraft.

EarthCraft will charge a $75 fee for each inaccurate and/or incomplete project submission that is received from a TA. EarthCraft will waive the $75 fee for the first file an EarthCraft Technical Advisor submits to EarthCraft that is inaccurate or incomplete per program (i.e. EarthCraft House, Multifamily, or Renovation), but this fee will be charged on all subsequent inaccurate or incomplete submissions. If you submit multiple projects at once, we will charge this fee on each inaccurate or incomplete submission unless these submissions have identical inaccuracies or areas of incompleteness and EarthCraft has not responded to any of the submissions. For example, if you submit 3 projects with the same error and EarthCraft then notifies you of the error in these 3, you will be required to pay only one $75 fee. You will, however, be charged $75 for any projects submitted after EarthCraft responds to the first 3, even if they have the same error as the original 3 projects.

Common errors and omissions include, but are not limited to: 

• Design temperatures in load calculation do not comply with program standards 
• Load calculation does not factor in the ventilation requirement of the program 
• Load calculation is not calculated in software compliant with ACCA 8th Edition 
• Inspection dates on the “Cover Sheet” tab in the worksheet file are not filled in 
• Basic address info on “Cover Sheet” tab is not filled in 
• The “Status Column” on the “Worksheet” tab is not filled in correctly 
• All required items must be marked with Y, N, VF (if applicable at PDWI), NA, or AD (if applicable at PDWI) 
• All point items must be marked with Y, N, VF (if applicable at PDWI), AD (if applicable at PDWI)
• Projects are submitted before they have been registered with the program 
• Required information for diagnostic testing is not recorded (e.g. SFBE, Volume, Area Served) 
• Leakage to Outside test results are not recorded (we need this even if the ducts are in conditioned space) 
• Insulation grades are missing 
• A required document is missing (e.g. AHRI matching certificate, load calculation, verification of energy compliance, verification of ventilation design compliance)

As always EarthCraft Administrators are available to answer questions prior to submission. Utilizing this resource will help avoid the enforcement of this fee.

Notes: *EarthCraft Technical Advisors: See Document Naming Conventions page for specific information on how to submit project documentation to EarthCraft. **Pre-Drywall Inspection Reports received more than ten business days after the Pre-Drywall Inspection will result in a $25 late submittal fee charged to the EarthCraft Technical Advisor. Incomplete documents or documents not meeting EarthCraft program standards will not be processed and the EarthCraft Technical Advisor will receive an Incomplete Documentation Notice with fee information.

Multifamily Developer Responsibilities

Follow-up with EarthCraft Technical Advisor 

• Read inspection report results and ask questions if there are any items of concern or confusion 
• Request written report from EarthCraft Technical Advisor if not received within 2 business days of the inspection 
• Mitigate all issues outlined in the inspection report. Failure to mitigate issues as outlined by the EarthCraft Technical may result in the project becoming ineligible to certify. 
• Any units failing an inspection must be re-inspected prior to the next step outlined in the process. There is typically additional cost for re-inspections. Failure to re-inspect units may result in the project becoming ineligible to certify. Scheduling of the re-inspection is the responsibility of the General Contractor, in consultation with the Multifamily Developer.

Follow-up with EarthCraft (as necessary) 

• Please contact EarthCraft directly if attempts in writing have not resulted in timely inspection reporting by the EarthCraft Technical Advisor.

General Contractor Responsibilities

Follow-up with EarthCraft Technical Advisor 

• Read inspection report results and ask questions if there are any items of concern or confusion 
• Request written report from EarthCraft Technical Advisor if not received within 2 business days of the inspection 
• Mitigate all issues outlined in the inspection report. Failure to mitigate issues as outlined by the EarthCraft Technical may result in the project becoming ineligible to certify. 
• Any units failing an inspection must be re-inspected prior to the next step outlined in the process. There is typically additional cost for re-inspections. Failure to re-inspect units may result in the project becoming ineligible to certify. Scheduling of the re-inspection is the responsibility of the General Contractor, in consultation with the Multifamily Developer.

Follow-up with EarthCraft (as necessary) 

• Please contact EarthCraft directly if attempts in writing have not resulted in timely inspection reporting by the EarthCraft Technical Advisor.