Rsc05 Sustainable procurement – Above Green

(8 credits available; 1 exemplary)

Aim

To recognise and encourage the procurement of more sustainable products and services.

Question

Is a sustainable procurement plan used?

Credits	Answer	Select all answers that apply. F or G must also be selected for any credits to be achieved in this issue.
0	A	Question not answered
0	B	No sustainable procurement plan is used.
0	C	The organisation managing the asset has a procurement policy that requires all timber (and timber based) products used during the management of the asset to be legally harvested and traded.
2	D	A sustainable procurement plan is used for maintenance, repair, replacement and refurbishment works to the asset.
2	E	A sustainable procurement plan is used for procurement of consumables and equipment.

What organisations use the sustainable procurement plan(s)?

Credits	Answer	Select all answers that apply (if D or E have been selected above). F or G must be selected for any credits to be achieved in this issue.
2	F	The sustainable procurement plan is used for direct procurement by the organisation managing the asset.
2	G	The organisation managing the asset requires the use of the sustainable procurement plan for procurement by its contractors who undertake work on the asset. Or, the sustainable procurement plan requirements are covered by the contractor’s own procurement policies/plan.
Exemplary	H	The organisation managing the asset has a third party certified environmental management system (EMS) to ISO 14001:2015 (or another type of certification/assurance that is accepted nationally as an acceptable alternative). The sustainable procurement plan is coordinated with the EMS.

Assessment criteria

Criterion	Assessment criteria	Applicable answer
1	Answer option C of this issue has been selected and all relevant criteria have been met.	D-H
2	The senior management of the organisation managing the asset shall endorse the timber procurement policy and require it to be used during the management of the asset. The policy shall be used for direct procurement by the organisation managing the asset and by its contractors who undertake work on the asset. The timber procurement policy may form part of a sustainable procurement plan.	C
3	For all products, the sustainable procurement plan shall give preference to products that can robustly demonstrate the optimum combination of the following: have ISO 14024 (type I) compliant ecolabel certification; have ISO 14025 (type III) compliant ecolabel certification; have nationally recognised ethical/responsible sourcing 3rd party certification; generate less waste during use/installation; after use on the asset, are more readily reusable; are accepted by local recycling collection services. can be sourced locally. are from reused (preferred) or recycled sources. Utilise circular economy principles e.g. servitisation, manufacturer take-back, material passports. For timber (and timber based) products, the sustainable procurement plan shall give preference to products that can robustly demonstrate one of the following: FSC certification, PEFC certification, SFI certification, another type of certification/assurance that is accepted nationally as an acceptable alternative to at least one of the above.	D-H
4	The sustainable procurement plan shall provide guidance on sourcing products that can demonstrate the items listed in criteria 3. The sustainable procurement plan shall provide guidance on how to choose between two or more products under consideration where each product demonstrates a different combination of the items listed in criteria 3.	D-H
5	For services, the sustainable procurement plan shall give preference to, and provide sourcing guidance on, supplier organisations that have a 3rd party certified environmental management system to ISO 14001:2015 (or another type of certification/assurance that is accepted nationally as an acceptable alternative).	D-H
6	The sustainable procurement plan shall include sustainability aims, objectives and strategic targets to guide procurement activities.	D-H
7	The sustainable procurement plan shall include details of procedures to check and verify the effective implementation of the sustainable procurement plan. The senior management of the organisation managing the asset shall review and endorse annual targets for increasing sustainable procurement.	D-H
8	If the sustainable procurement plan is applied to several sites or adopted at an organisational level it must identify the risks and opportunities of procurement against a broad range of social, environmental and economic issues following the process set out in ISO 20400:2017.	D-H
9	The senior management of the organisation managing the asset shall endorse the sustainable procurement plan and require it to be used during the management of the asset.	D-H
10	Exemplary level credits: Answer option H can only be selected if options F and G have been selected.	H

Evidence

Criteria	Evidence requirement
-	The evidence below is not exhaustive, please also refer to the ‘BREEAM evidential requirements’ section in the scope of the Guidance for appropriate evidence types which can be used to demonstrate compliance.
2	A copy of the timber procurement policy used by the organisation managing the asset and by contractors who undertake work on the asset.
3-9	A copy of the organisation managing the asset’s sustainable procurement plan with the relevant sections identified according to each question answer and criterion.
7	An acknowledgement OR meeting minutes showing senior management have reviewed and endorsed the targets. Documentation showing the names and positions of senior management.
8	Confirmation by the organisation managing the asset that the sustainable procurement plan is/is not applied to several sites or adopted at an organisational level.
9	A written endorsement of the sustainable procurement plan by the senior management of the organisation managing the asset. Documentation showing the names and positions of senior management.
All	Where a contractor’s policies/plans are relied upon by the organisation managing the asset (see answers G and H), the same evidence requirements above apply to contractor’s policies/plans.

Definitions

Consumables and equipment:

Products that are used for the normal functioning of the asset e.g. security, janitorial and reception related stationery, IT equipment and office furniture; cleaning products; waste and recycling bins; lightbulbs; filters.

Contractors who undertake work at the asset:

Organisations that are contracted by the organisation managing the asset to provide a service at the asset (e.g. cleaning, construction work, gardening, security).

Legally harvested and traded timber:

Legally harvested timber (and timber based) products originate from a forest where the following criteria are met:

The forest owner or manager holds legal use rights to the forest
There is compliance by both the forest management organisation and any contractors with local and national legal criteria including those relevant to:
- Forest management
- Environment
- Labour and welfare
- Health and safety
- Other parties’ tenure and use rights
- All relevant royalties and taxes are paid.
There is full compliance with the criteria of CITES.

And legally traded timber (and timber based) products are:

Exported in compliance with exporting country laws governing the export of timber and timber products, including payment of any export taxes, duties, or levies.
Imported in compliance with importing country laws governing the import of timber and timber products, including payment of any import taxes, duties, or levies.
Traded in compliance with legislation related to the convention on international trade in endangered species (CITES) where applicable.